Manager /Accountant at Chemonics International Inc, Kigali, Rwanda – DEADLINE: 09/04/2014

Famine Early Warning Systems Network (FEWS NET) Rwanda Office Manager /Accountant

Chemonics International Inc., a leading international consulting firm based in Washington, D.C.,.seeks an experienced professional for the Famine Early Warning Systems Network (FEWS NET III), the world’s premier provider of high quality food security analysis and early warning. Created in response to the 1984 famines in East and West Africa, FEWS NET aims to collaborate with international, regional, and national partners to provide timely and rigorous early warning and analysis of potential, emerging, and/or evolving food security issues in order to inform appropriate humanitarian response.

Position Description

The Rwanda Office Manager/Accountant will be responsible for all financial matters relating to the project, including managing the project’s accounting transactions and books, monitoring project budget expenditures, and assuring proper financial reporting.

Activities

• Financial Management: Supervise and manage all financial and accounting operations including but not limited to, maintaining or verifying petty cash transactions, reconciling petty cash balances at least once a week, maintaining bank balances up-to-date and reconciling accounts on a monthly basis, and requesting funds, as necessary, through wire transfer from home office.
• Record-Keeping: Enter accounting transactions into Abacus Software on a daily basis, assist home office field accounting and project management staff in reconciling intercompany accounts, respond without delays to home office accounting questions or concerns. Prepare backup documentation for each transaction before submitting to National Technical Manager for approval and issuing payment.
• Procurement and Inventory Management: Supervise all project procurements and the inventory/ maintenance of all equipment, materials and supplies necessary to the execution of project activities. Verify vendor invoices and deliveries, and make sure that all supporting documents are received and correct. Maintain equipment inventory, verifying all inventory items twice a year to make sure that the value of all items booked in Abacus under inventory accounts matches with the total value indicated in the inventory report. Ensure all inventory are labeled in accordance with USAID guidelines.
• Manage all vendor accounts: Review all vendor invoices for accuracy, monitor vendor balances, issue and send checks signed by the National Technical Manager to appropriate beneficiaries.
• Payroll, travel expenses and expense reports: Conduct payroll and make disbursements. Monitor and track all personnel benefits including vacation and sick day balances and bonuses. Process and submit required documentation and personnel taxes (as required by local law) to Ministry of Finance. Process travel advances to local staff and follow-up on outstanding balances. Verify and process expense reports generated by the staff.
• Financial Monitoring: Work with the National Technical Manager and home office team to develop a management system for monitoring the budget for project activities, level of effort. Assist the technical departments with the financial monitoring of activities in the field according to established procedures and calendars, as needed. Contribute to the preparation of contractually required financial reports, as well as any other financial reports required by Chemonics International. Upon financial audit, provide the support necessary to the auditors conducting the audit and assure the implementation of any audit-based recommendations.
• Supervisory responsibilities: Provide oversight and supervision to office administrative assistant, if applicable, and driver.
• The office manager/ accountant will work under the supervision of the National Technical Manager, and/ or the Chief-of-party (COP) or his tdesignate.designatee manager/ accountant may be required to travel within Rwanda or some potential travel in sub-Saharan Africa.

Job requirements

• Minimum of bachelor degree in Finance, accounting or equivalent;
• At least five years of experience in similar position in an International Organization,
• Able to start immediately after the signature of the work contract contract
• Fluent in English language.

How To Apply

Interested candidates for the above positions should provide below documents by e-mail on [email protected]

• Cover letter,
• Current CV and copies of degrees or certificates,
• 3 professional references including one from your most recent employer.

Closing date of submission of application is Wednesday 9th April, 2014.

Only short listed candidates will be contacted. All applications materials will not be returned.