National Finance Manager – CBSP (Deadline 21st October 2014)

Introduction: The Community-Based Sociotherapy Program (CBSP) is initiated to improve psychosocial well-being and strengthen interpersonal reconciliation and social cohesion at the grass-roots level in Rwanda. Sociotherapy uses the group as a therapeutic medium in the establishment of trust, the creation of an open environment for discussion and the formation of peer-support structures.

The socio-groups facilitate community members to identify, acknowledge, share, and manage together their everyday psycho social problems related to the recent history of political violence and its aftermath.

The CBSP is a three year initiative implemented in eight different districts (two districts in each of the provinces of Rwanda), it started in January 2014 and ends in December 2016.A consortium of three Rwandan NGOs consisting of Prison Fellowship Rwanda, E.A.R. Byumba Diocese and Duhumurizanye Iwacu Rwanda is responsible for the implementation of the program which is funded by the Embassy of the Kingdom of the Netherlands.

CBSP would like to solicit applications from qualified, dynamic and highly motivated candidate of high moral character and professional integrity to fill the position of National Finance Manager. The National Finance Manager will be part of the senior management team based at CBSP head office in Kigali. S/he will be responsible for the overall budget management including a monthly budget analysis and follow-up on required budget amendments in line with the donor regulations. The National Finance Manager will report to the National Consortium Coordinator.   Roles and Responsibilities of the National Finance Manager

Financial duties

Propose, develop and implement financial and accounting policies and procedures ;
Lead the budget monitoring process by maintaining oversight of the Community Based Sociotherapy Program’s finances, including income and expenditure, balance sheet and cash flow positions ;
Supervise the protection of the consortium’s project assets through internal control procedures, implementing and improving as needed asset inventory systems and implementing fraud policy, identify weaknesses of monitoring mechanisms and address them immediately ;
Prepare thequarterly financial reports on behalf of the MT for the Board of Directors and ensure that accurate financial reportsare provided in a timely and correct manner to the donor organization ;
Review the quarterly plans of the Field Teams and their quarterly financial reports ;
Facilitate and coordinate internal and external audits and follow up on recommendations ;
Manage an appropriate accounting system for the project in coordination with Management Team members ;
Prepare every payment of the CBSP activities at Head Office ;
Supervise and coach the team of four Field Accountants ;
Perform regular field visits and coordinate linking and learning between the Field Accountants ;
Ensure that all bank/cash vouchers are properly issued by the Head Office and Field Teams ;
Maintain accurate inventory schedule reporting and track any discrepancies ;
Follow up on the transfer of funds to ensure that funds reach the intended people ;
Check on weekly and monthly cash reconciliation. Do the cash spot check.
Check on supporting documents such as : requisition, invoices, and other supporting documents are available and comply with financial the policy ;Review vendor invoices for accuracy and completeness to ensure compliance before making payment/reimbursement.
Administrative duties :

Update internal administrative systems by making the analysis of Rwanda’s country administrative and legal context and organize the staff’s administrative management regarding the legal and administrative framework ;
Liaise closely with legal advisors to ensure adherence with Rwandan laws, in particular labor laws ;
Ensure the smooth running of the CBSP by making sure that the legal and administrative systems are adhered to by the four regional teams ;
Supervise the administration of premises to ensure efficiency, cost-effectiveness and timeliness of operations and services ;
Support in the recruitment procedures in cooperation with the National Consortium Coordinator and establish contracts for the staff members ;
Prepare the medical coverage policy for the newly hired staff ;
Ensure the management of payroll and payroll‐related recording of staff working in the consortium and advising in drafting new contracts for staff and subcontractors ;
Assist and negotiate contracts with vendors and service providers to ensure cost-effective services and of quality and timely service ;
Develop and update tools and templates to ensure donor requirements are being adhered to and ensure staff are trained in their usage.
Profile of the candidate

Being a Rwandan by nationality and be able to use Kinyarwanda
Master’s degree in accounting or Bachelor’s degree in relevant field like Finance, Accounting, Business Administration or Economics ;
At least 5 years of experience in financial and grant management, including budget preparation, monitoring, control and reporting, international donor compliance, resource management, preferably within a Non-Governmental Organization ;
Demonstrable experience in heading a financial team ;
Proven knowledge of Rwandan labor laws including as well administrative and legal procedures and policies ;
Experience in establishing contracts for staff members and external consultants
Ability to write clear and well-argued financial assessments ;
Demonstrable experience in executing internal financial audits ;
Experience with preparing and facilitating financial trainings for staff members ;
An honest, reliable and very accurate person ;
Excellent communication and organizational skills ;
Fluent English and Kinyarwanda both verbal and written.The knowledge of French is an added advantage.
Experience in using accounting software like Sage, Tompro and preferably QuickBooks.
Terms of Employment

This is a full-time position. The National Finance Manager is based at the Head Office in Kigali with regular travels to the field offices. The National Finance Manager is expected to start on the 1st of November 2014.

How to apply :

To apply for this position, please send electronically your motivation letter, CV, notified degree and at least two references to : [email protected] and copy to [email protected]. The application deadline is Tuesday 21/10, 2014 at 4.00 PM. The applications can be addressed to the management of the Consortium CBSP.

For background information about community based sociotherapy as implemented in Rwanda, consult : www.sociotherapy.org.

UM– USEKE.RW