International Center for Tropical Agriculture Recruiting an Administrative/Finance Assistant for The International Potato Center

The International Potato Center (CIP), is a not-for-profit international agricultural research organization with a global mandate to conduct research on genetic resources of potato, sweetpotato, and other Andean roots and tubers, crop genetic enhancement and improvement, integrated crop management and sustainable management of natural resources.

Please refer to our website for more information: http://www.cipotato.org.

The Position:

CIP is seeking to recruit a self-motivated Administrative/Finance Assistant to provide administrative and financial support to CIP projects in Rwanda.

The selected candidate will work under the supervision of the Scaling Up Sweetpotato Through Agriculture and Nutrition (SUSTAIN) project leader in Rwanda.

The position is based at CIP office in Kigali. CIP in Rwanda is hosted by the International Centre for Tropical Agriculture (CIAT).

Key responsibilities will include:

Accounts:

1. Monthly preparation of the cash flow and analysis of advance accounts, petty cash accounts, reimbursements, payments and any other accounts related with the operations of the office;
2. Monthly bank reconciliations;
3. Funding status control including Budget monitoring and analysis;
4. Control of fixed assets and management of Office Insurance cover (including vehicles);
5. Control of tax recovery and remittance to relevant Government authorities;
6. Filing of accounting information duly supported by invoices or contracts.

 Administration:

1. Maintenance of office décor,  ensuring availability of office stationery and sundry;
2. Make travel arrangements for staff, CIP visitors and collaborators;
3. Arranging staff meetings, project workshops and taking minutes as requested;
4. Coordinating motor vehicle maintenance, service and supervising the drivers;
5. Keep inventory and manage maintenance of office equipment;
6. Handle telephone calls/faxes, receive and assist visitors to the office;
7. Organize and maintain filling system for the office;
8. Implementation of CIP policies and procedures;
9. Perform any other duties as may be assigned.

Requirements:

.Bachelor’s degree in Business Administration-Accounting or other related formal academic qualifications.

.At least 3 years relevant experience of which 2 years should be in a similar (Accounts/administrative) position, preferably in an International Organization or Foreign Mission.

.Good knowledge of rules, regulations and procedures of government and related agencies.

.Possess excellent interpersonal and communication skills, good judgement and a high level of respect for confidentiality.

.Strong ability to co-ordinate, prioritise and organize workload; take initiative and work under pressure.

.High level of computer skills with ability to learn new applications quickly.

.Ability to work in a multi-cultural environment.

.Competent driver with current valid driving license

.Willingness to work on weekends if circumstances require

.Fluent in oral and written English and French.

Terms of offer:

This is a national position and will be for an initial period of Two (2) Years, renewable subject to three (3) months’ probation, assessment of performance, and availability of resources.

To apply:

Applicants should apply by email, sending a letter of interest, a full C.V., and the names and contact information of three referees knowledgeable about the candidate’s professional qualifications and work experience to: [email protected] [email protected].

The reference name of the position “Administrative/Finance Assistant- RWANDA” should be clearly marked in the subject line of the email message. The deadline of application is April  29th, 2014.

All applications will be acknowledged, only short listed candidates will be contacted.

CIP is an equal opportunity employer. Qualified women are particularly encouraged to apply.

Only short-listed applicants meeting the above requirements will be contacted.